How to set up the payroll with YTD amounts?

Option 1: Company file is still in history mode

1. In the Employee & Payroll module, open the Employee Records.
2. Select the (Taxes, Income, Deductions, T4 and RL-1 Reporting) tabs
3. Under Historical Amount enter in YTD totals for the employee
   • There is a row to enter the Vacation Owed history on the Income tab
4. Select tab Entitlements (if needed)
5. Under Historical Days enter in YTD totals for the employee

   Note: WCB and User Defined Expenses (if they are used) don't have a field for historical entry. The YTD for those will have to be made through General Journal entries

6. Click Save and Close to update the employee

Option 2: Company file is already out of history mode

1. Note the opening/starting balances for all the payroll accounts (Vacation payable, EI Payable, CPP Payable, Federal Income Tax Payable, Wages & Salaries, EI Expense, CPP Expense, et al.)
2. Post every paycheque as they happened or post one paycheque that is a grand total of all the YTD (as if it happened all in one cheque)

   Note: this will affect the account with a journal entry (JE) and will require a reversal JE in a future step

3. Under Cheque Number, enter some unique title to indicate opening balances
4. Make sure the icon to Enter taxes manually is selected
   
5. Go through each tab and enter in the YTD the totals for each field
6. When done, Post the cheque
7. Do steps 2-6 for all employees
8. Do a JE to put all payroll accounts back to their initial correct opening balances

Notes:

• If Vacation Payable has a discrepancy, it needs to be unlinked before a journal entry can be made to this account
• For more information follow How to solve "Data inconsistencies have been detected" in the Integrity Summary window.