How to adjust Payroll Year to Date totals (Vacation and Sick Time)

1. Select Tasks, and then select Payroll Entry.
2. Select Employee ID that needs to have the hours adjusted.
3. Enter Date that is between the last paycheck and the next paycheck but in the current payroll year.
4. Enter Check Number that is a reference for this adjustment (for example, ADJ101).
5. Zero out all salary and/or hourly wages in the Salary Amounts section; the Gross Pay should be $0.00.
6. Zero out all deductions and benefits in the Taxes – Benefits – Liabilities section.
7. Select the down-arrow to the right of the Print icon; click Print Preview and then click Print Preview button to display the report.
8. Click Zoom In, if needed.
9. The This Check column should be blank and there should only be amounts in the Year to Date column.
10. Note the name of the deduction and the total that needs to be corrected.
11. Determine the positive or negative amount that is needed to correct this number.
12. Close Print Preview screen.
13. Make the correcting entry for that deduction (Vacation and/or Sick time) on the Payroll Entry screen (for example, if the VAC_Remain Year to Date total appears as 42.00 but should be 40.00; enter -2.00 in the VAC_Remain field).
14. Click Yes on the $0 check warning message.
15. Preview the check again for accuracy and then close the Print Preview screen.
16. Click Save.
17. Repeat above steps for each employee that requires an adjustment.

Note: Vacation and Sick totals do not appear on the entry screen. You must print preview or print the check to see the year to date totals.

Option 2: Adjust Year to Date totals through Employees Beginning Balances screen

Note: Adjustments to beginning balances will impact the specific field used. Entries to Vac_Rem will not adjust values to Vac_Accrue for example. If intending to edit values for both fields, these will need to both be adjusted.

1. Select Maintain, and then select Employees/Sales Reps.
2. Select the appropriate Employee ID.
3. Click Employee Beginning Balances button, and then enter a date in the current year in the Dates field.
4. Enter the appropriate adjustments to Vacation.
5. Click Save to close Employee Beginning Balances screen.
6. Click Save to save Employee Record.
7. Verify Vacation Year to Date balances are correct.

Note: Print preview the most recent paycheck to get the year to date totals; refer to How to find a list of Payroll checks.